Group Mailing list kb-36

Group mailing lists  

Bulk and Group emailing

This enable you to send bulk emails to all your members with ease.

VERY IMPORTANT: You will need to set up the mailing lists (See Mailing Lists) for the various emails that you send out. For example, Newsletter, Daily Devotions, Bulletin, Special Notice, etc. Once that is done you can choose the one and send the email. 

Take note of a few features here:

  • You can make an age selection from the drop-downs or you make no age selection and the email will send to all your people;
  • You can select the recipients of the email by gender or make no selection and this will go to all tour members;
  • You choose the nature of the email from your Mailing List (e.g. General Newsletter);
  •  You choose the sending email address the bulk email is sent from within your system;
  • Then choose the Subject of the email:
  • Attachments: There is the capacity to attach up to four attachments to a recommended maximum of 2 megabytes each. The attachments’ megabytes should be kept as low as possible so as to use up people’s data. NOTE: Always send documents as PDF and use programs like https://smallpdf.com/compress-pdf to reduce their size.
  • Email features: Hover over each of the pictures to see what they do
  • Inserting a link: If you wish to put in a link to another site, Click on Link and add in the URL address and click OK.
  • Inserting a picture: To put in a picture (or a signature saved as a picture), click on image icon, go to Upload, choose the file and upload this to the server. Then edit the picture’s size, etc. and click OK. 
  • Mail merging the names: This is done automatically where it inserts the member’s preferred name where the {$var_srecord name} is: 
  • Also the person will see who this is from, which congregation they belong to, their member number and username to show that this is a legitimate email. Thy can also unsubscribe from any one particular bulk email, while still receiving the others. 
  • Then send the email: You will see that it is queued in the bulk email system and may take a while to be delivered, depending on the amount of emails being sent at that time.

 

 
 
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